Job Details

Job Title: Event Planner

Location: Genesee, AB

Starting salary: $27.00 per hour / 30 to 40 hours per week

Employment Type: Permanent Employment, Full-time

Shift: Day, Weekend, Morning, Monday – Friday

Start Date: Starts as soon as possible

Verified: Yes

Overview

Languages: English

Education: Secondary (high) school graduation certificate

Experience: One to less than 2 years

Tasks

• You will recruit and supervise staff and/or volunteers
• You will also help to coordinate set-ups, staging, seating, parking, communication systems, and other details for special events
• Furthermore, you will plan and arrange for trade shows and exhibits
• As well as research and design special events programs
• Plan for social events and guest programs
• Also, you will manage Event Logistics

Experience And Specialization 

Computer And Technology Knowledge 

• MS Excel
• MS Office

Additional Information 

Working Conditions And Physical Capabilities 

• Attention to detail
• Fast-paced environment

Personal Suitability 

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Team player
• Time management
• Resourcefulness
• Ability to multitask

Who Can Apply For This Job?

Only apply to this job if:

• You are a Canadian citizen, a permanent, or a temporary resident of Canada.
• You have a valid Canadian work permit.

If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

How To Apply 

Apply directly on Job Bank (Direct Apply)

By email: [email protected]

Advertised until: 2024-04-14

Event Planning Skills

Organizational Skills

As an event planner, you will need to have great organizational skills. Some people can work in chaos, but as a planner, you must rely on process and method if you are part of a team. This implies that, keeping your team informed, adhering to timelines, budgets, and appointments as well as keeping important documents and information organized.

Moreover, a well-executed event was well planned for and didn’t happen by accident. It requires sharp organizational skills and attention to detail, right from planning to post-event analysis. To become a successful event planner, you must be able to recall the minutest of details and be on top of everything, with a smile.

Communication

Another great quality of an event planner is to be able to interact and build rapport in a short time. Most event planners usually have great communication skills and aren’t afraid to talk to C-suite executives, event attendees, donors, brand sponsors, and vendors. Furthermore, having strong interpersonal skills is a must to ensure that everybody involved in the event understands their role and that things run smoothly.

Also, you need to have equally strong writing skills to accurately pass information with confidence, respect, and clarity. Event planners are great listeners, which helps them understand the needs and wants of their clients.

Networking Savvy

As an event planner, you must be a savvy networker. In this line of business, networking is a crucial skill since the events industry is based on relationships and is heavily people-driven. It demands a widespread network of vendors, such as photographers, lighting, A/V décor, DJs, bands, and videographers, among others. Additionally, this is a network of people that you will bank on to make your events memorable.

Basic Understanding Of Events

Although it might not be a thing, to become a great event planner you will need to understand events. Having an understanding of how events work is one of the important event-planning skills. As a planner, you should know how to create a floor plan or draft an RFP, how to review a contract, and how to analyze event data. 

Also, you must be well-versed in the basics of bands and DJs, A/Vs, florists, décor, among others. It is therefore an artistic job that requires a deep understanding of what is realistic and what isn’t. These skills require learning and practice and are acquired over time.

Client-first Approach

One of the most difficult aspects of being an event planner is to make clients happy. Bottom line: your stakeholders, whether clients or senior management, want something and it’s your job to make it happen. Therefore, for you to do this with grace, event planners need to have a strong dedication to serving clients. Even if the task seems impossible, you must be polite with your replies. When you’re courteous and amicable, it eases any anxieties your client may have.

Problem-Solving Skills

Successful event planners can solve any problem with a cool head. Their resourcefulness is not just limited to sticky notes and safety pins. They can also swiftly decide unforeseen challenges while staying calm. Additionally, they can keep an audience engaged while the keynote speaker is stuck in a traffic jam or eliminate long lunch lines.

With this event planning skill, you can keep event organizers nimble, adaptive, and creative. The problem-solving skill also comes with time and if you are just starting, you will improve your response by focusing on pre-event planning to iron out any kinks. It all lies in continuously checking for holes in your plans and creating backup plans in case of an unfortunate situation.

Negotiation And Budgeting

If you feel you are good at bargaining, then you possess an important event-planning skill. Event planners need to be able to negotiate a contract with a sponsor or get the best possible deal while booking a venue. Negotiating is an art that requires a mix of preparation, tact, and confidence. Budgeting requires forecasting and tracking spending while juggling invoices, proposals, and expenses.

Multitasking

As an event planner, multitasking is not an option but a must-have skill to be able to create unforgettable events. You will need to juggle a lot of tasks, such as ticket sales, event promotion, sponsorship acquisition, and day-of logistics. In addition, there are multiple events that you may need to plan simultaneously. However, if you have a team, you will delegate some work while making sure that nothing falls through the cracks.   

Creativity

Event planning is more than just making a to-do list, you will need to use your creativity to bring a vision to life. No matter what people say, creativity is a learnable skill and can be built over time. It is an essential event planning skill that is required to infuse authenticity and passion into each event. Even though your events may not have a lot of room for innovation and creativity, there is always wiggle room to do things differently.

Even if you are limited by the requirements of your organization (or client). For instance, you can be creative with the event theme, choose a unique venue, or have a motivational speaker. For some creative ideas, seek inspiration from online blogs, social media channels, or an influencer.

Leadership

Being a leader is an essential planning skill for any event organizer. You need to be able to work with your team to execute flawless events. It is all about trust, delegation, and getting the work done. If you aren’t a born leader, this skill can be developed over time. You don’t need to be an extrovert to be a great leader. Your natural personality along with your passion for event planning can help you develop leadership skills.

Passion For Planning

As cliched and obvious as this may seem, being can aid in your success. A Successful event planner infuses qualities like passion and enthusiasm into their everyday work. They are self-motivated and live to feel a pang of pride after delivering an event that their guests truly enjoy.

Tech Savvy 

Not so long ago, technology in the events industry was considered a nice bonus, but not needed. Not anymore. Today, technology solutions act as an extended team of event planners. While the massive shift in the event planning approach doesn’t demand planners to know the solution inside out, it’s important to be willing to learn how to use tech solutions and stay up to date on the current trends in the industry.

Qualities Of A Good Event Planner

1. Resourcefulness

Resourcefulness is a must in event planning. To create an amazing event that is a success, you need the right arrangements and a great plan. With time and experience, you’ll learn to work your way around things. You’ll develop a habit of thinking on your toes in case some last-minute additions or changes are required.

2. Efficient Under Pressure

The stress and the pressure of D-day are something every planner will surely relate to. It is the nervousness that hits you when you think, “You’ve put in all your efforts, done your best and now it’s show time. What happens now?” With every event that you organize, you’ll get used to the pressure, bit by bit

3. Flexibility

Sometimes it is inevitable that things won’t go your way. That venue you wanted to book may be overbooked or that amazing AV system you wanted might just be a bit tough on your budget. Flexibility is key in such situations.

4. Interpersonal Skills 

As an event professional, you are required to interact with a lot of different people. Be it your clients, vendors, your team, attendees, etc. developing interpersonal skills is crucial and inevitable in this profession.