Job Details

Job Title: Administrative Assistant 

Location: Paramount Residential Mortgage Group (PRMG), 170 Palisade Ave, Cliffside Park, NJ 07010, USA

Salary: Minimum – $37,440.00 per year. Maximum – $40,000.00 per year

Terms of employment: Permanent employment, Full-time

Start date: Starts as soon as possible

Benefits: Financial benefits

Languages: English

Verified: Yes

Overview

Since our doors opened in 2001, Paramount Residential Mortgage Group (PRMG) has grown to be a top 25 Lender in the mortgage industry. Our goal is to create remarkable fans by offering them an outstanding customer experience with innovative products and cutting-edge technology. Therefore, the Administrative Assistant will need to be reporting to a Branch Manager. Responsibility will also vary according to the needs of the branch.

This is a great position that you can get in the mortgage industry. We assure you of our utmost cooperation as a leading company. At PRMG, we aim to cultivate a family-like work environment where our company culture is known for its casual, yet professional, team-oriented setting and most importantly our value for work-life balance.

In addition to the above, we offer competitive compensation and benefits such as medical, dental, vision, 401k, holidays, two weeks’ vacation, five sick days, and access to our employee discount programs for our full-time employees at PRMG. Therefore, we are looking for like-minded and passionate individuals who are ready to join our team. If you are interested in taking the next step in your career, apply now!

Responsibilities

• You will administer the front-desk area and act as a liaison between customers and co-workers in person, through phone, and/or email.
• You will also answer and appropriately route inbound telephone calls respond to inquiries take messages, transfer, or page as appropriate.
• Additionally, you will greet and direct visitors.
• As well as open and distribute inbound mail.
• Manages and posts outbound mail according to company policy.
• Receives, routes, logs, and distributes deliveries including but not limited to those received from FedEx, and UPS.
• You will have to maintain adequate supplies of all shipping and delivery materials from various vendors including intra-office.
• Secure offices at closing.
• Other duties as assigned.

Qualifications

• Possess extraordinary written and verbal communication skills.
• Be technologically proficient in MS Windows software.    
• Also, have a high school diploma or its equivalent.

How To Apply

Apply online through the company’s website

Tips To Become The Best Administrative Assistant 

An administrative assistant is in charge of a whole lot more than just answering phone calls and organizing agendas. Executive assistants are a key piece in any company or organization, they make sure every detail is taken care of to achieve successful work. Meanwhile, if you are wondering how to be the best administrative assistant, the required skills you will need to excel, and how to develop administrative assistant skills, then keep reading to find out all the answers to these questions. Let’s get started!

The Good Skills of an Administrative Assistant

As an administrative assistant, you will play a supportive role and this means that you’ll need a set of different skills to perform your job successfully. This ranges from organizing the office to managing schedules, setting up meetings, and communicating on behalf of the company’s executives. Furthermore, some of the most essential skills that an administrative assistant needs are organizational and communication skills. 

However, this might sound a little too generic. Because the job roles of executive assistants are very different and coordinate different departments, a different skill set may be needed depending on the job. Let’s go into detail on how to be a great administrative assistant.

10 Tips To Become A Great Administrative Assistant

Work On Your Technology Skills 

In the world of today, technology plays an important role in any administrative assistant’s job. From knowing how to use different browsers to mastering Microsoft Office apps like Excel, PowerPoint, and Word.

Also, you must know how to use any other software that’s relevant to the business you work in as your knowledge of these systems should be impeccable. It helps to be aware of what the most commonly used software is in your specific sector and learn how to use it.

Perfect Your Communication Skills 

Executive assistants form a link between different departments within the company, as well as between the company and its customers. As such, they are usually considered as the voice of the company and must ensure that they speak like one. 

Working as an administrative assistant, whether you are writing an email or speaking on the phone, your grammar, tone, and manners must be exceptional. Administrative professionals should also know how to channel their tone to fit interactions with different persons and, last but not least, be a good listener.

Master Time Management 

Mastering time management is a very important administrative skill to develop, as there will always be many tasks to perform. As well as a lot of deadlines to stay on top of. Another reason why time management is so necessary is that administrative assistants are support persons in different roles and may find themselves with a sudden increase in workload.

Learn To Prioritize

This one is very related to time management and project management. When work seems to multiply faster than you realize and time is restricted, it’s crucial to know how to prioritize. In addition, prioritizing is also essential when managing other people’s calendars and coordinating the office. You also have your list of tasks to do on the side, too.

Perfect Your Customer Service Skills 

Depending on the company, as an administrative assistant, you may be required to be in direct contact with customers. So, to be successful, administrative assistants must be able to communicate with customers effectively and according to the company’s standards. Ensuring to be a good listener, knowing how to handle complaints, and having excellent written and verbal skills are all important ways to make the best and lasting impression on customers.

Pay Attention To Details 

The work of an administrative assistant is often essential to ensure the office as a whole can work properly. As such, attention to detail is a key skill that any administrative assistant should possess. Whether it’s avoiding and correcting grammar mistakes, processing data, or organizing events, one mistake can have a big impact. 

Be Organized

Another trait of great executive assistants is their ability to organize their work, that of the roles they support, and the office in general. From schedules to deadlines, meetings, and office supplies, good administrative assistants have excellent organizational skills and can stay on top of things thanks to effective organizational systems.

Flexible And Resourceful

Things can always change or go wrong, that’s why executive assistants need to be always ready to jump in and come up with solutions to unexpected problems. This is a very much-appreciated skill in fast-paced environments, where troubleshooting is part of everyday work. Being able to provide solutions in times of need allows their coworkers to continue with their work, and to avoid the risk of the business coming to a halt any time an issue comes up.

Ability To Work Independently

Administrative assistants are great team players and should be able to take ownership of different tasks that may come up. As well as being able to get them done without asking for help. We don’t mean that an administrative assistant should never ask for help.

However, because of the nature of the job and the wide range of tasks they help with, new challenges will always come up to deal with. Being able not only to come up with efficient solutions but to also carry them out independently is a very valuable asset for any administrative assistant role.

Knowing How To Coordinate An Office 

Administrative assistants are sometimes referred to as office managers. Being able to multitask, anticipate, deal with suppliers, handle office equipment, and be the link between the office and the external world are all the required skills needed. They help you when in charge of coordinating an entire office. 

Meanwhile, there are some tasks that administrative assistants will face in this area, which include monitoring stock levels and ordering supplies. As well as booking meetings and events, organizing catering, and booking travel. Organization skills and good problem-solving skills will definitely help when it comes to coordinating an office.

While many of these skills can be developed on the job by entry-level assistants, you are expected to possess many of them beforehand on job descriptions. However, they can be acquired through work experience sometimes, while other times they are related to a person’s personality. 

When it comes to education, some administrative assistant jobs accept applicants who have a high-school diploma, while others require a bachelor’s degree. In any case, it’s always better to complete some form of professional training to develop your skills. 

Benefits Of Administrative Assistant

An administrative assistant is responsible for providing secretarial, clerical, and administrative support to an organization. They perform a variety of tasks, including but not limited to: answering phone calls, scheduling appointments, preparing documents, handling correspondence, and managing databases.